250 Shortcuts for Microsoft Word (Windows)

The following table lists the default shortcut keys (which are also called keyboard shortcuts or key combinations) that are available in Word.

KeyAction
Ctrl+ASelects all (same as Ctrl+(num)5).
Ctrl+Shift+AToggles changing the selected text to all caps.
Alt+Shift+AShows all heading levels and body text.
Ctrl+B
Ctrl+Shift+B
Toggles bold formatting.
Ctrl+CCopies the selection to the clipboard (same as Ctrl+Insert). When enabled, pressing Ctrl+C twice opens the Clipboard task pane.
Ctrl+Shift+CCopy the formatting of the selected text.
Alt+Ctrl+CInserts a copyright symbol (©).
Ctrl+DOpens the Font dialog box with the focus at the Font combo box (see also Ctrl+Shift+F and Ctrl+Shift+P).
Ctrl+Shift+DToggles double underlining.
Alt+Ctrl+DInserts an endnote.
Alt+Shift+DInserts the current date (DATE field).
Ctrl+EApplies center alignment, which is also called center justification.
Ctrl+Shift+EToggles track revisions.
Alt+Shift+EOpens a data source for mail merge.
Ctrl+FIn Word 2010 and newer versions, opens the Navigation pane to the search box. In Word 2007, opens the Find and Replace dialog box to the Find tab.
Ctrl+Shift+FOpens the Font dialog box with the focus at the Font combo box.
Alt+Ctrl+FInserts a footnote.
Alt+Shift+FInserts a merge field.
Ctrl+GOpens the Find and Replace dialog box to the Go To tab (same as F5).
Ctrl+Shift+GOpens the Word Count dialog box for the active document.
Ctrl+HOpens the Find and Replace dialog box to the Replace tab.
Ctrl+Shift+HFormats text as hidden.
Alt+Ctrl+HHighlights the selected text.
Ctrl+I
Ctrl+Shift+I
Toggles italic formatting.
Alt+Ctrl+IToggles print preview (same as Ctrl+F2).
Alt+Shift+IMarks a citation.
Ctrl+JApplies justified alignment, which is also called full justification.
Ctrl+Shift+JSpreads all the lines in the current paragraph or selected paragraphs across the entire width between the margins.
Ctrl+KInserts a hyperlink.
Ctrl+Shift+KToggles small caps.
Alt+Ctrl+KAutomatically formats the active document.
Alt+Shift+KChecks for errors in mail merge.
Ctrl+LApplies left alignment, which is also called left justification.
Ctrl+Shift+LApplies the Bulleted List style (but not the default bullet style).
Alt+Ctrl+LInserts a list number (LISTNUM) field.
Alt+Shift+LToggles between showing only the first line of each paragraph and showing all the text in an outline in outline view.
Ctrl+MIndents the current paragraph.
Ctrl+Shift+MDecreases the indentation to previous tab stop (similar to Shift+Tab).
Alt+Ctrl+MInsert an annotation.
Alt+Shift+MSends mail merge results to the printer.
Ctrl+NCreates a new document with the Normal template.
Ctrl+Shift+NApplies the Normal style (same as Alt+Shift+(num)5).
Alt+Ctrl+NSwitches to Normal view.
Alt+Shift+NAssembles mail merge results in the document.
Ctrl+OOpens the Open dialog box to locate or specify a document or template to open (same as Ctrl+F12 and Alt+Ctrl+F2).
Ctrl+Shift+OOpens the Research pane for the current word.
Alt+Ctrl+OSwitches to outline view.
Alt+Shift+OMarks text that will be included in the table of contents.
Ctrl+POpens the Print dialog box (same as Ctrl+Shift+F12).
Ctrl+Shift+POpens the Font dialog box with the focus at the font Size combo box.
Alt+Ctrl+PSwitches to Print Layout view.
Alt+Shift+PInserts a page number (PAGE) field.
Ctrl+QResets the paragraph formatting to the default paragraph formatting of the applied style.
Ctrl+Shift+QApplies the Symbol font.
Ctrl+RApplies right alignment, which is also called right justification.
Ctrl+Shift+RUpdates the word count for the active document.
Alt+Ctrl+RInserts a registered symbol (®).
Alt+Shift+RLinks this header/footer to the previous section.
Ctrl+SSaves the active document or template (same as Shift+F12 and Alt+Shift+F2).
Ctrl+Shift+SOpens the Apply Styles task pane for applying, creating, or modifying styles and formatting (use Alt+Ctrl+Shift+S to modify a style without applying it to the selection).
Alt+Ctrl+SSplits the active window along a horizontal line.
Alt+Ctrl+Shift+SOpens the Styles pane.
Ctrl+TIncreases the hanging indentation.
Ctrl+Shift+TDecreases the hanging indentation.
Alt+Ctrl+TInserts a trademark symbol (™).
Alt+Shift+TInserts the current time (a TIME field).
Ctrl+U
Ctrl+Shift+U
Toggles underlining.
Alt+Ctrl+UUpdates the formatting of the table to match the applied formatting.
Alt+Shift+UUpdates all fields in the selection (same as F9).
Ctrl+VPastes the clipboard contents (same as Shift+Insert).
Ctrl+Shift+VApplies the formatting previously copied using Ctrl+Shift+C to the selected text.
Alt+Ctrl+VOpens the Paste Special dialog box.
Alt+Ctrl+Shift+VInserts the Quick Part (AutoText) for the preceding text or selected text (same as F3).
Ctrl+WCloses the active document (same as Ctrl+F4).
Ctrl+Shift+WToggles underlining whole words.
Ctrl+XCuts (copies to the clipboard and deletes) the selection (same as Shift+Del).
Alt+XToggles between the character preceding the cursor and its hexadecimal Unicode number.
Alt+Shift+XMarks text that will be included in the index.
Ctrl+YRedoes the last action performed (same as F4 and Alt+Enter).
Alt+Ctrl+YRepeats the previous search or cursor movement (same as Shift+F4).
Ctrl+ZUndoes the last action performed (same as Alt+Backspace).
Ctrl+Shift+ZResets the font formatting to the default font formatting of the applied style. If support for Chinese is not enabled in Windows, Ctrl+Space also does this.
Alt+Ctrl+ZGoes back to the previous cursor position (up to the last three positions) (same as Shift+F5).
Ctrl+1Applies single line spacing.
Alt+Ctrl+1Applies the Heading 1 style.
Ctrl+2Applies double spacing.
Alt+Ctrl+2Applies the Heading 2 style.
Ctrl+3Locks selected fields to prevent updating (same as Ctrl+F11).
Alt+Ctrl+3Applies the Heading 3 style.
Ctrl+4Unlocks selected fields to enable updating (same as Ctrl+Shift+F11).
Ctrl+5Applies 1.5 line spacing.
Ctrl+6Deletes field code and leaves the current result (same as Ctrl+Shift+F9).
Ctrl+0Adds or removes additional space before the current paragraph or selected paragraphs.
F1Opens Help.
Ctrl+F1Shows or hides the Ribbon (double-clicking any Ribbon tab also shows or hides the Ribbon).
Shift+F1Shows or hides the formatting properties in the task pane.
Alt+F1Moves to the next field (same as F11). Note. Hyperlinks are fields.
Alt+Shift+F1Moves to the previous field (same as Shift+F11).
F2Selects text that will be moved to the cursor location when Enter is pressed.
Ctrl+F2Toggles print preview (same as Alt+Ctrl+I).
Shift+F2Selects text that will be copied to the cursor location when Enter is pressed.
Alt+Shift+F2Saves the active document or template (same as Ctrl+S and Shift+F12).
Alt+Ctrl+F2Opens the Open dialog box to locate or specify a document or template to open (same as Ctrl+O and Ctrl+F12).
F3Inserts the AutoText for the preceding text or selected text (same as Alt+Ctrl+Shift+V).
Ctrl+F3Deletes the selected text and adds it to the spike (a special AutoText entry).
Shift+F3Changes the text to all capital letters, to all small letters, or to a capital letter at the beginning of every word.
Alt+F3Saves the selected text in an AutoText entry.
Ctrl+Shift+F3Inserts the contents of the spike (a special AutoText entry) and empties it.
F4Redoes the last action performed (same as Ctrl+Y and Alt+Enter).
Ctrl+F4Closes the active document (same as Ctrl+W).
Shift+F4Repeats the previous search or cursor movement (same as Alt+Ctrl+Y).
Alt+F4Closes the active document and exits Word when all documents are closed.
F5Opens the Find and Replace dialog box to the Go To tab (same as Ctrl+G).
Ctrl+Shift+F5Opens the Bookmark dialog box.
Shift+F5Goes back to the previous cursor position (up to the last three positions) (same as Alt+Ctrl+Z).
Alt+F5Restores all Word documents to the normal window size.
F6Switches to the next open task pane or editing pane.
Ctrl+F6Switches to the next document window (same as Alt+F6).
Shift+F6Switches to the previous open task pane or editing pane.
Alt+F6Switches to the next document window (same as Ctrl+F6).
Ctrl+Shift+F6
Alt+Shift+F6
Switches to the previous document window.
F7Checks spelling and grammar of the selected text or the active document.
Shift+F7Opens the theasarus.
Alt+F7Finds the next spelling or grammar error.
Ctrl+Shift+F7Copies modified text from a linked file back to its source.
Alt+Shift+F7Translates.
F8Extends the selection. To collapse an extended selection, press Esc and move the cursor. For more information about how to use the F8 key to extend a selection, see Using the F8 Key.
Shift+F8Shrinks the selection to the next smaller unit.
Alt+F8Opens the Macro dialog box to run, create, modify, or delete a macro.
F9Updates all fields in the selection (same as Alt+Shift+U).
Ctrl+F9Converts the selected text to a field code and adds the special curly brackets that are part of the field code.
Shift+F9Shows or hides the selected field codes or the field code at the cursor.
Alt+F9Shows or hides all field codes.
Ctrl+Shift+F9Deletes the field code and leaves the current result (same as Ctrl+6).
Alt+Shift+F9Performs a click on the field.
Shift+F10Displays the shortcut menu for the selected item (right-click also displays the shortcut menu).
Ctrl+F10Toggles the size of the active document window between normal and maximized.
Alt+F10Toggles the size of the all document windows between normal and maximized.
F11Moves to the next field (same as Alt+F1).
Ctrl+F11Locks the selected fields to prevent updating (same as Ctrl+3).
Shift+F11Moves to the previous field (same as Alt+Shift+F1).
Alt+F11Opens or switches to the Microsoft Visual Basic editor.
Ctrl+Shift+F11Unlocks the selected fields to enable updating (same as Ctrl+4).
F12Opens the Save As dialog box.
Ctrl+F12Opens the Open dialog box to locate or specify a document or template to open (same as Ctrl+O and Alt+Ctrl+F2).
Shift+F12Saves the active document or template (same as Ctrl+S and Alt+Ctrl+F12).
Ctrl+Shift+F12Opens the Print dialog box (same as Ctrl+P).
Ctrl+TabInserts a tab character within a table cell.
Shift+TabDecreases the indentation to previous tab stop (similar to Ctrl+Shift+M).
Ctrl+EnterInserts a page break.
Shift+EnterInserts a soft return (vertical tab) (ASCII 11).
Alt+EnterRedoes the last action performed (same as Ctrl+Y and F4).
Ctrl+Shift+EnterInserts a section break or a column break.
Alt+Ctrl+EnterInserts a style separator and combines with the next paragraph (inserts a style separator and hides the paragraph break). For more information about how to use a style separator, see Using a Style Separator.
Shift+InsertCopies the selection to the clipboard (same as Ctrl+C).
Shift+InsertPastes the clipboard contents (same as Ctrl+V).
Ctrl+DelDeletes the next word.
Shift+DelCuts (copies to the clipboard and deletes) the selection (same as Ctrl+X).
Ctrl+BackspaceDeletes the previous word.
Alt+BackspaceUndoes the last action performed (same as Ctrl+Z).
Alt+Shift+BackspaceRedoes the last action that was undone.
RightMoves to the next character.
Ctrl+RightMoves to the beginning of the next word.
Shift+RightExtends the selection one character to the right.
Alt+RightGoes to the last location reached from a hyperlink.
Ctrl+Shift+RightExtends the selection to the beginning of the next word.
Alt+Shift+RightIncreases the numbering level in a multilevel list. In outline view, demotes the selected text to the next lower outline level.
LeftMoves to the previous character.
Ctrl+LeftMoves to the beginning of the current word or the previous word.
Shift+LeftExtends the selection to the previous character.
Alt+LeftGoes back to the last hyperlink used.
Ctrl+Shift+LeftExtends the selection to the beginning of the current word or the previous word.
Alt+Shift+LeftDecreases the numbering level in a multilevel list. In outline view, promote the selected text to the next higher outline level.
UpMoves up one line.
Ctrl+UpMoves to the beginning of the paragraph or to the beginning of the previous paragraph.
Shift+UpExtends the selection up one line.
Alt+UpMoves to the previous object (table cell or end of the previous row) on the current page.
Ctrl+Shift+UpExtends the selection to the beginning of the paragraph or to the beginning of the previous paragraph.
Alt+Shift+UpIn a table, moves the current row up. In outline view, moves the selected text to the place above the previous outline item.
DownMoves down one line.
Ctrl+DownMoves to the beginning of the next paragraph.
Shift+DownExtends the selection down one line.
Alt+DownMoves to the next object (table cell or end of row) on the current page. When a drop-down list is selected, opens the list.
Ctrl+Shift+DownExtends the selection to the beginning of the next paragraph.
Alt+Shift+DownIn a table, moves the current row down. In outline view, moves the selected text to the place below the next outline item.
HomeMoves to the beginning of the line.
Ctrl+HomeMoves to the beginning of the document.
Shift+HomeExtends the selection to the beginning of the line.
Alt+HomeMoves to the first cell in the row.
Ctrl+Shift+HomeExtends the selection to the beginning of the document.
Alt+Shift+HomeExtends the selection to the first cell in the row.
Alt+Ctrl+HomeOpens Select Browse.
EndMoves to the end of the line.
Ctrl+EndMoves to the end of the document.
Shift+EndExtends the selection to the end of the line.
Alt+EndMoves to the end of the row.
Alt+Shift+EndExtends the selection to the end of the row.
Ctrl+Shift+EndExtends the selection to the end of the document.
Page UpMoves to the previous text screen.
Shift+Page UpExtends the selection to the previous text screen.
Ctrl+Page UpGoes to or browses previous, according to settings on the Go to tab of the Find and Replace dialog box or the Select Browse pane.
Alt+Page UpMoves to the first cell in the column.
Alt+Shift+Page UpExtends the selection to the first cell in the column.
Alt+Ctrl+Page UpMoves to the beginning of the first line on the screen.
Alt+Ctrl+Shift+Page UpExtends the selection to the beginning of the first line on the screen.
Page DownMoves to the next text screen.
Shift+Page DownExtends the selection to the next text screen.
Ctrl+Page DownGoes to or browses next, according to settings on the Go to tab of the Find and Replace dialog box or the Select Browse pane.
Alt+Page DownMoves to the end of the column.
Alt+Shift+Page DownExtends the selection to the end of the column.
Alt+Ctrl+Page DownMoves to the end of the last line on the screen.
Alt+Ctrl+Shift+Page DownExtends the selection to the end of the last line on the screen.
Ctrl+SpaceResets the font formatting to the default font formatting of the applied style (same as Ctrl+Shift+Z). If support for Chinese is enabled in Windows, Ctrl+Space switches the character input mode.
Ctrl+Shift+SpaceInserts a hard space.
Ctrl+(num)5Selects all (same as Ctrl+A).
Alt+(num)5Selects the entire current table.
Alt+Shift+(num)5Applies the Normal style (same as Ctrl+Shift+N).
Ctrl+(num)-Inserts an en dash (–).
Alt+Ctrl+(num)-Inserts an em dash (—).
Alt+Shift+(num)-In outline view, hides the text in the next lower outline level (same as Alt+_).
Alt+Ctrl+(num)+Customizes the keyboard shortcut pressed after this key combination.
Alt+Shift+(num)+In outline view, shows the text in the next lower outline level (same as Alt++).
EscCancels.
Alt+!Shows only level 1 headings.
Alt+@Shows level 1 and level 2 headings.
Alt+#Shows level 1 through level 3 headings.
Alt+$Shows level 1 through level 4 headings.
Alt+%Shows level 1 through level 5 headings.
Alt+^Shows level 1 through level 6 headings.
Alt+&Shows level 1 through level 7 headings.
Ctrl+*Shows or hides non-printing characters.
Alt+*Shows level 1 through level 8 headings.
Alt+(Shows level 1 through level 9 headings.
Ctrl+-Inserts an optional hyphen.
Ctrl+_Inserts a hard hyphen.
Alt+_In outline view, hides the text in the next lower outline level (same as Alt+Shift+(num)-).
Ctrl+=Toggles subscript formatting.
Alt+=Inserts an equation.
Ctrl++Toggles superscript formatting.
Alt++In outline view, shows the text in the next lower outline level (same as Alt+Shift+(num)+).
Ctrl+[Decreases the font size by 1 pt.
Ctrl+Shift+>Increases the font size by 1 pt up to 12 pt or by 2 pt above 12 pt.
Ctrl+]Increases the font size by 1 pt.
Ctrl+Shift+<Decreases the font size by 1 pts at 12 pt or less, of by 2 pt above 12 pt.
Ctrl+[Decreases the font size by 1 pt.
Ctrl+\Moves between hyperlinks and subdocuments.
Ctrl+:Adds a dieresis (¨) to the next letter typed, if the combination is supported.
Ctrl+’Adds an acute (´) to the next letter typed, if the combination is supported, or inserts an upper-case eth (Ð) or a lower-case eth (ð) if the next letter typed is D or d, respectively.
Ctrl+`Adds a grave (`) to the next letter typed, if the combination is supported.
Ctrl+^Adds a circumflex (ˆ) to the next letter typed, if the combination is supported.
Ctrl+&Creates a ligature, such as Æ, æ, Œ, œ, or ß of the next letter typed (A, a, O, o, or s, respectively, in the examples just listed), if the combination is supported.
Ctrl+~Adds a tilde (˜) to the next letter typed, if the combination is supported.
Ctrl+,Adds a cedilla (¸) to the next letter typed, if the combination is supported.
Ctrl+/Adds a stroke (/) to the next letter typed, if the combination is supported.
Ctrl+@Adds a ring (°) to the next letter typed, if the combination is supported.
Alt+Ctrl+.Inserts an ellipsis (…).
Alt+Ctrl+?Inserts an inverted question mark (¿).
Alt+Ctrl+!Inserts an inverted exclamation mark (¡).

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